Privacy Policy

1. Information We Collect

We may collect the following information:

Information You Provide

• Name
• Company name
• Job title
• Email address
• Telephone number
• Mailing address
• Event and venue requirements
• RFP submissions
• Survey responses
• Contest or promotion entries
• Communications submitted through the Platform

Information Collected Automatically

• IP address
• Browser type and device information
• Referring websites
• Pages viewed and actions taken on the Platform
• Cookies and similar tracking technologies
• Analytics and usage data

2. How We Use Information

We may use your information to:

• Operate, maintain, and improve the Platform;
• Create and manage user accounts;
• Facilitate venue searches and RFP submissions;
• Connect event planners, venues, suppliers, sponsors, and service providers;
• Respond to inquiries and provide customer support;
• Administer promotions, contests, giveaways, rewards programs, and surveys;
• Deliver requested products, services, information, or opportunities;
• Send newsletters, industry updates, marketing communications, and promotional offers;
• Monitor Platform performance and security;
• Prevent fraud or misuse;
• Comply with legal obligations and enforce our Terms of Use.

3. Sharing of Information

We may share personal and business information when reasonably necessary to operate the Platform and provide requested services.

Examples include:

• Sharing RFP details with venues, suppliers, and service providers;
• Facilitating introductions and business opportunities between users;
• Providing information necessary to administer contests, giveaways, rewards, or promotions;
• Working with technology, payment, marketing, analytics, and fulfillment service providers;
• Complying with legal requirements, court orders, or regulatory obligations;
• Protecting the rights, property, safety, or security of O2D Media, our users, or the public.

We do not sell personal information to unrelated third parties for their independent marketing purposes.

4. Implied Consent for Business Networking, Lead Distribution, and RFP Services

The primary purpose of the Platform is to connect event planners, venues, suppliers, sponsors, and other industry participants.

By submitting an RFP, requesting information, entering a contest or promotion, downloading resources, registering for events, creating an account, subscribing to communications, or otherwise engaging with the Platform, you expressly consent to O2D Media Inc. sharing your contact information and relevant business details with venues, suppliers, sponsors, service providers, and other participating businesses that may be able to respond to your request, provide requested services, fulfill a promotion, or facilitate a business opportunity.

You understand and agree that:

• Businesses receiving your information may contact you by email, telephone, text message, or other reasonable means regarding your inquiry, RFP, registration, promotion, or requested services;
• O2D Media may distribute RFPs and related contact information to one or more venues, suppliers, or service providers that we believe may be relevant to your requirements;
• Participation in promotions, contests, giveaways, rewards programs, sponsored content, surveys, events, or industry initiatives may require sharing your information with participating sponsors, partners, advertisers, or fulfillment providers;
• Such sharing is a core and essential function of the Platform and necessary to provide the services you request.

If you do not wish your information to be shared in this manner, you should not use the applicable Platform features.

5. Marketing Communications

We may send newsletters, industry updates, event announcements, promotional offers, sponsored content, and other marketing communications.

You may unsubscribe from marketing emails at any time by using the unsubscribe link included in the communication or by contacting us directly.

Operational, transactional, and service-related communications may continue where necessary to provide Platform services.

6. Cookies and Analytics

We may use cookies, pixels, tags, and similar technologies to:

• Improve website functionality;
• Understand user behavior;
• Measure marketing effectiveness;
• Personalize content and advertising;
• Analyze Platform performance.

Users may adjust browser settings to refuse cookies; however, certain Platform features may not function properly.

7. Third-Party Services

The Platform may utilize third-party providers for hosting, analytics, communications, payment processing, marketing, customer support, and other business functions.

These providers may access information solely for the purpose of performing services on our behalf and are expected to protect such information appropriately.

The Platform may also contain links to third-party websites. We are not responsible for the privacy practices or content of external websites.

8. Data Security

We implement commercially reasonable administrative, technical, and organizational safeguards designed to protect personal information against unauthorized access, disclosure, alteration, or destruction.

However, no method of internet transmission or electronic storage can be guaranteed to be completely secure, and we cannot guarantee absolute security.

9. Data Retention

We retain information for as long as reasonably necessary to:

• Operate the Platform;
• Facilitate business relationships and RFP services;
• Administer promotions and rewards;
• Maintain business records;
• Comply with legal obligations;
• Resolve disputes;
• Enforce our agreements.

Information may be retained after account closure where permitted or required by law.

10. Access, Correction, and Deletion Requests

Subject to applicable laws, individuals may request access to, correction of, or deletion of their personal information by contacting us.

We may require verification of identity before processing such requests.

11. Children's Privacy

The Platform is intended for business and professional use and is not directed to individuals under the age of 18. We do not knowingly collect personal information from children.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any revisions will be posted on the Platform with an updated effective date.

Continued use of the Platform after changes are posted constitutes acceptance of the revised Privacy Policy.

13. Contact Us

O2D Media Inc.

Venues Quarterly

Website: www.venuesquarterly.com

Contact: Send us a message

By accessing or using the Platform, you acknowledge that you have read, understood, and agree to this Privacy Policy.